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#OFFICE 2016 MAIL MERGE DDE ZIP#
If you are importing zip codes or currency you will need to do some work within Word to format the data correctly. OLE does not preserve data formatting.That's it! When you Finish & Merge, you should get your data formatted as it's formatted by Excel or Access. Scroll down until you find either "MS Excel Worksheets via DDE (*.xls)" or "MS Access Databases via DDE (*.mdb, *.mde)," and select the appropriate one.In the "Confirm Data Source" dialog box, check the "Select All" box.From the Word Mailings tab, choose "Select Recipients," and then select your data file to open.When you're ready to do your merge, you won't automatically be given the choice to use DDE you must instruct Word to give you that choice. Choosing DDE as your Communication Method
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This setting will be saved until you change it. Check the "Confirm file format conversion on open" box.Scroll down the panel on the right until you get to the "General" section.In Word, go to Office Button->Word Options, and select "Advanced" from the panel on the left.Whether you're using a local or a server data file, you must explicitly enable use of DDE in Word.
#OFFICE 2016 MAIL MERGE DDE WINDOWS#
These settings should remain set, but installing Windows XP Service Packs may change them.
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Connect and edit the mailing listĬonnect to your data source. The Excel spreadsheet to be used in the mail merge is stored on your local machine.Ĭhanges or additions to your spreadsheet are completed before it's connected to your mail merge document in Word.įor more information, see Prepare your Excel data source for mail merge in Word. For example, to address readers by their first name in your document, you'll need separate columns for first and last names.Īll data to be merged is present in the first sheet of your spreadsheet.ĭata entries with percentages, currencies, and postal codes are correctly formatted in the spreadsheet so that Word can properly read their values. Make sure:Ĭolumn names in your spreadsheet match the field names you want to insert in your mail merge. Here are some tips to prepare your Excel spreadsheet for a mail merge.